NOVEMBER 2004 OASC
Hosted by Spiritual Principles at 618 Jackson Joplin, Mo.
Meeting opened at 2:00 pm with Serenity Prayer. Twelve Traditions and Twelve concepts read.
Roll Call:
Officers present: Chair (Mike S.), Vice Chair (Chrys B.), Secretary (Kelly Y.), Treasurer (Jackee C.), RCM ( Pam M.),
Alt. RCM (Becky M.).
Subcommittees present: H&I, AASC, PI
Groups present: Spiritual Principles, Survivors, WDR, 5th Tradition, Serenity, Miracles, Butterflies are Free, Together in Unity,
8 of 9 groups present
Administrative Reports:
Chair -no written report
Vice-Chair - Hello Area, I attended the sub-committee meetings on Saturday November 20, there were very few people at all
committee meetings. PI Went over guidelines with discussion There will be a Pizza Flyer day January 22 starting at 1 :30 PM. They will be meeting at We Do Recover. Checked into different businesses around the area That need information about Narcotics Anonymous AASC Voted in trusted servants Went over guidelines Discussed New Years Eve function Discussed budget for year H&I Reports given for meetings taken in at treatment Centers and facilities Discussed literature There will be a candlelight meeting at Ozark center on Christmas Eve at 6:30 it will be a closed meeting Trying to set up candlelight meeting for Lafayette house Discussed budget for year All subcommittees need support at this time. Please take back to groups for support next subcommittee meetings scheduled for December 18. PI 1 :30, AASC 2:30, H&I 4:00. ILS Chrys B
Secretary - No report
Treasurer - Ozark Area Treasurer's Report
NOVEMBER
(Meeting of October 17, 2004)
Balance.................$ 1340.00 Balance ending October 17, 2004 area report (see previous report)
Total Deposits......$ 252.05 Donations and credits given in
October 17th ’s meeting.
Total Expenses.....$ 318.59 Expenses since October 17th ’s
report and last meeting
Current Balance..$ 1273.46 Balance as of November 21, 2004
meeting.
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BREAKDOWNS
DONATIONS EXPENSES
But Do It………………..$ 30.00 $ 8.44 Pam M./Printing/Ck#1364
Butterflies Are Free……$ 5.00 $ Void Renita G./Ck#1365
Together In Unity…….. $ 40.00 $ 54.95 Freedom Voice/CK#1366
Spiritual Principles…….$ 18.00 $ 46.80 Joplin Globe/CK#1367
We Do Recover……….. $ 11.00 $ 7.40 Jackee C./Stamps/Ck#1368
$ 200.00 AASC/awam funds/Ck#1369
Total Deposits…………$ 104.00 $ 1.00 Bank Service Charges
AASC Chili Cook off……$ 148.05 $ 318.59 TOTAL EXPENSES
TOTAL DEPOSITS……$ 252.05
Funds of $11.00 were collected at area meeting for We Do Recover.
Thank you We Do Recover Group for hosting area meeting and lunch you provided for the OASC members. In Loving Service Jackee Clark Ozark Area Treasurer
RCM - November 21, 2004 RCM Report to Ozark Area. Regional Minutes were received. We need to vote on expense sheets and income sheets that Regional Campvention wants to use. There are four NA service resumes for the Area to vote on. They are for Tracy R. for Campvention Chair 2005, Josh R. for Regional service Office (RSO) Board of Directors (BOD), Larry R for RSO Chair Elect, and Cheri J. for RSO BOD. In order to have these Areas votes for next Regional please be prepared to vote on these next month. Also our Regional Delegate to World Jon S. asked each Area to check the World Website, na.org to make sure our meeting schedule is up to date. I am giving a copy of the Regional minutes to our secretary for Area records. Copies of forms and resumes that need votes from our groups will be handed out now or included in the minutes for groups that are not here. Jon S. and other NA members from Our Region, Show-Me Region , gave a gave a presentation at Southern Zonal Forum entitled “ Creating an Atmosphere of Recovery”. I’ve made copies for the groups. If your Group didn’t attend this Area meeting you can get a copy from me later. I am submitting a budget to Ozark Area for $1,202.88. This includes motel expense for four Regionals (two dbl bed rooms for two nights each regional) total$ 961.28, copying expenses at $20.00 per Regional or $80.00 and if .10 per mile is mileage paid each Regionals miles would be $40.40 (404 miles round trip) four Regionals would add up to $161.60. Of course mileage would only be requested if I drove my car. And if Ozark is not paying the .10 per mile my budget request will be for $1,041.28. If there are any questions or concerns about last months report please let me know. I probably wont Know the answers but may have the phone number of the person that does I think that is all I have to report. Respectfully Submitted Pam M.
Subcommittee Reports:
H&I –Hello Area, Brian C., Allen F. and myself, met-with the Jasper Co. Sheriff and other officers from the jail. We discussed the importance of presenting the NA message in the jails and talked about what we needed to do, to be allowed back into the jail.
1. H&I to provide copies if all our readings and IP's that we take into the Jail.
2. H&I to provide a letter showing our by-laws and not-for -profit status.
3. Change day and time of our presentations.
A copy of our readings and our format has been provided. Allen F. will be dropping off all the IP's that we take in and a few extras. I contacted WSO. I was sent a letter and a couple of really cool pamphlets, to give to the new sheriff showing that we are a real entity and we present the 12 Traditions and the 12 Concepts as our by-laws.
As far as new times and days, after the sheriff approves everything, I will meet with him again to discuss this further. At this time, it looks like it will be Tue. or Wed. evenings. With the men meeting one week and the women meeting the next. Ozark Center is doing well. The first Sunday is a speaker meeting. The Chair for that
meeting has requested that meeting be open to the NA community. The sub committee has approved this. There will be a meeting at Ozark Center Christmas Eve. This will also be opened to the NA community. Fliers will be put out, showing the time for this meeting. Lafayette House is doing well., All meetings have been covered. Christmas Eve meeting at Lafayette House. Fliers will be put out about time and date. House of Hope is going well. All meetings are covered. Mc Donald Co. jail is going well. One meeting was missed because the prisoners were in a church meeting. We have a Literature order to turn in. It should have been turned in last month to come out of last year's budget. I was not clear on the budget procedures. It was my mistake. P.S H&I had an excessive amount of meeting schedules so I dropped them off at the different meeting halls In Loving Service, Renita G.
Literature Review – vacant
Public Information - Hello Ozark Area, PI held its subcommittee meeting at WDR on November 20th There were 9 addicts present. We went over our guidelines and have only one change to ask. We are currently stocking the literature racks in the Area and deciding where to add any if necessary. We have planned a pizza flier day for 1-22-05 at WDR at 1:30pm. We have been asked to do an all day presentation for South Middle School for their Health Department. We plan to do this sometime in Feb. or March. I would like to thank everyone for there support everything is going well. ILS Bruce A.
AASC –Hello Ozark Area,
The AASC met on November 20, at WDR. We are on schedule and things are going well. We have guidelines to submit for the groups approval. Our currant bank balance is $992.52. Our expenses for the upcoming month should be around $20.00. We have two positions open. If anyone is interested in being secretary or Hospitality Chair, please be sure to attend our next meeting on December 18th at WDR at 2:30. The Chili Cook-off went well. We made $148.05 profit which was given to the OASC Treasurer for deposit. Thank you to all who pitched in to make the function a success. In Grateful Service, Linda Q
Group Reports:
But Do It - No GSR Donation of $ 5.00 for Area this month
Butterflies are Free -Hello Ozark Area: The Butterflies are free Group meets Thursday night at 8:00pm in Anderson at HWY 59 & Tatum dr. in the Housing Authority Bldg. We are an open smoker friendly meeting . We also serve good coffee! We now have 2 new female members who have chosen to make the B.A.F Group their home group. The Butterflies are Free Group also has seen an influx of NA members from Grove Oklahoma. Our Area Donation is $5.00 this Month. We Thank you for your time. With Grateful Service Glenn P. (GSR).
Fifth Tradition -Hello Ozark Area, 5th Tradition still meets at 6:30pm on Tue. The function went well and Steve G will be taking over the Secretary position for 5th Tradition and we are waiting on the rent from HOLC so we can pay past present and forward on rent and next month we will have a donation for Area and we have been averaging from 12- 20 + in attendance. ILS Don C.
Serenity Group- Hello Ozark Area, The Serenity The Serenity Group meets Monday at 8pm (except the 2nd Monday) We also meet at 7pm every Wednesday night. Attendance averages 5 addicts. We meet at 1208 S. Garrison Carthage Mo. ILS Dennis D.
Miracles Group -Hello Ozark Area, Miracles Group We meet at 8pm on Tuesdays this is a closed meeting and on Fri at 6:30pm this is an opened meeting . We have a speaker meeting the 2nd Fri. of the month and the last Fri . is our Birthday /speaker night our meetings are still growing We have a donation of 440.40 this month Thank you, ILS Mark J
Spiritual Principles -report for Ozark Area for 11/21/04 Hello Ozark Area, Spiritual Principals continues to do well. Meetings are held at 618 Jackson in Joplin on Sunday and Wednesday at 9:30 A.M. Birthday meetings are held the last Sunday of the month. This months Birthday celebration will be held on November 28th at 9:30 A.M. Our Wednesday meeting is continuing to grow, attendance averages 15 addicts. Wednesday December 1st will be the one year anniversary of the Wednesday morning meeting. We will celebrate with bagels and cream cheese, come help us celebrate ongoing growth of Narcotics Anonymous! We also Have a new Alt GSR, Brandy F. ILS, Kevin F.
Survivors - Hello Area, Survivors meets at 618 Jackson Joplin Mo Monday- Saturday at 12:00 noon and Friday at 8pm. The 2nd Tuesday of the month is speaker meeting Attendance is steady, donation s are down a bit , we have no donation for Area this month. Survivors has also begin planning our annual Sweetheart dance. A tentative date of Feb. 12th has been set. Shelie V. will be our speaker. Fliers will be available by our next Area meeting. Thank you, ILS Jimmy N.
Together in Unity - Hello Ozark Area, I am representing the Together in Unity Group as a temp. GSR. Our previous GSR resigned and moved to another area. Our group is still meeting at Fairground Estates on E Grand. We have about 10-15 addicts at our meetings and still meet Mon Wed & Sun. at 8pm. The rent for our meeting place and our expenses is slightly more than our donations so we are considering a move in the near future. We have located a possible meeting place and still negotiating details. We are unable to make a donation this Area *** ( Please disregard the information from the group report that was submitted to Area in November that states” May be moving after Nov. 4th to Episcopal Church” and “We got fliers for today it will be Nov. 13th 1:30 Riverside Community Building Iola, KS contact Jerry or Carrie O
We Do Recover -Hello area we do recover meets at 1330 south wall in Joplin 7 nights a week at 8pm. these are open and smoking meetings. And midnight Fri. and Sat. if we have chair people signed up. Our speaker night is the 2nd Fri. of the month at 8pm this meeting is non-smoking. Our birthday night is the last Fri. of the month and is also nonsmoking. No area donation this month due to our group being below our prudent reserve. In loving service Mark B
Sharing Session:
- Butterflies are Free want to throw a function, not sure when at this point
- WDR will have a tentative scheduled function July 2nd “Freedom Day”.
- World service site is NA.org or NAWS .org please check to see if meeting schedules are correct
- Butterflies are Free would like to host in Jan. they are checking in to it they will know in Dec.
- H&I would like to make a Lit order cost would be around $300.00 they questioned if they could take it from budget from last year
since this years budget has not gone through yet.
Old Business:
-Vote: Becky M. for RCM Alt. Passed
-Vote: Approval of guidelines Passed
NEW BUSINESS:
-PI got new set of Guidelines that will be submitted for approval (please see hand out) motion: to remove from Officers and their duties section 1. D: to contact absent groups to request representation and officer assistance. Take to groups
-Motion: the AASC Treasurer will be in personthe OASC Treasurer but will not be a signiture on the AASC checking account
account Intent: To prevent monies from both accounts to be accessable to one person passed
- Motion: to amend Guidelines under 11.1to read e) Expenses deemed reimbursable by Subcommittees. Withdrawn
-Motion: Travel expenses deemed reimbursable by Sub- committees to be payed at 10cents per mile Tabled
- Will submitt Budgets for approval
- discussed mileage reimbursment for House of hope because it is out of our Area and some want to be involved but cant afford the
gas to get there.
-Motion: to approve budgets approved
FIRST CONCEPT
Our fellowship's primary purpose is to carry the message," that an addict, any addict, can stop using drugs, lose the desire to use, and find a new way to live".
SECOND CONCEPT
Because the groups have created the service structure, they have final authority over all its affairs. By the same token, the groups also have the final responsibility for the support of all its activities. The two go hand and hand.
THIRD CONCEPT
When we give our trusted servants a job, we must adequately describe to them the job we want done, and we must provide them with the support they need to complete their job.
ELEVENTH CONCEPT
NA funds are to be used to further our primary purpose, and must be managed responsibility.
Narcotics Anonymous funds should always be used to further our primary purpose. Money is used to pay the expenses involved in running NA recovery meetings, to inform the public about NA, and to reach addicts who can't get to meetings.
All of this is done in support of NA's spiritual aim: to carry the message to the addict who still suffers.
While groups are responsible to fund our services, they are also responsible to carefully manage their service contributions. When contributing money, groups should ask themselves what that money would do once it leaves their hands. Will it aid in the delivery of useful services to the groups? Will it carry message to the addict that still suffers? Will the service board or committee use it wisely? Our groups are free to decide for themselves how much they will contribute to the different levels of our service structure. We encourage them to do so, and to do so responsibly.
BUDGETS:
*****AASC Projected Budget 2004 - 2005 $ 1,200.00 AASC Annual Budget
Activities Annual Budget - $ 800.00 @ 25% = $200.00
Budget Breakdown: 25% Budget Amount
$ 200.00 OASC Birthday Party In May $ 50.00
$ 200.00 Unity Day Link Up In July $ 50.00
$ 200.00 Chili Cook Off In November $ 50.00
$ 200.00 New Years Eve Dance In December $ 50.00
$ 800.00 Total Budget $200.00 Annual Budget
HOLP Annual Budget 4OOO.OO @ 25% = 1OOO.OO
Budget Breakdown: 25% Budget Amount
$ 2,210.06 Merchandise $ 552.52
$ 43.42 Flyers/Name Tags $ 10.86
$ 263.72 Food $ 65.93
$ 23.75 Printing $ 5.94
$ 150.05 Dry Goods $ 37.50
$ 400.00 Band $ 100.00
$ 217.00 Air Fare $ 54.25
$ 512.00 Speaker Rooms $ 128.00
$ 180.00 Misc. Expenses $ 45.00
$ 4,000.00 Total Budget $1,000.00 Annual Budget
****Treasurer's Budget 2004 - 2004
Budget Breakdown:
87.05AnnualBudget 25% Of Budget
$14.80 Stamps (48 stamps per year = 2 books of stamps @ 7.40 ea.) $ 3.70
$38.00 USPO Box Renewal (1 year renewal- Sept. renewal) $ 9.50
$20.30 Ink Cartridge (printing area reports, budgets and misc.) $ 5.07
$13.95 Check Renewals (check reorders) $ 3.49
$87.05 Total Annual Budget $21. 7 6
****Projected Budget for H&I Submitted by Ozark Area H&I subcommittee
H&I Commitments as tasked by Ozark Area Estimated cost
Jasper county jail:
4 Introduction to N.A. books &
4 each of 5 I.P.s @ each meeting $300.00
McDonald county jail:
5 Introduction to N .A. books &
5 each of 5 IP.s @ each meeting $350.00
Basic Texts:
2 books to each treatment center semi annually
(Lafayette House, Ozark, and House of Hope) $120.00
Funds for reimbursement of expenses
Mileage reimbursement of travel of 100 or more miles
Paid at 10 cents per mile. (This is limited to House of
Hope and H&I chair to attend Regional Meetings) $550.00
I.P.s For Treatment Centers
Keeping existing I.P. rack stocked at Ozark Center
And Lafayette House $ 30.00
Total Projected budget for 2005 fiscal year: $1350.00
(I.P. expenses for treatment centers are higher than projection, this expense will be covered by missed jail house meetings)
****PI Budget
Joplin Globe $ 561.60
Freedom Voice $ 684.00
Webb Site $ 95.40
Meeting Schedules $ 144.00
Literature $ 400.00
Gas 10 cents per mile for Region $ 161.60
Total Annual Budget 2046.60
****Regional Committee Member Budget:
Regional motel rooms $240. 32 per Regional $961.28
Copying $20.00 per Regional $80.00
.10 per mile for 404 miles for four regional meeting $ 161.60
Total projected budget $ 1,202.88
**** Secretary budget
Stamps $37.60
Envelopes $15.00
Paper $5.00
Ink $12.00
Total projected budget for 2005 $69.60
********NEXT AREA MEETING IS DEC 19TH 2:00PM AT 618 JACKSON HOSTED BY 5TH TRADITION*******************
-OZARK AREA PUBUC INFORMATION SUBCOMMITTEE GUIDELlNES
PURPOSE
The purpose of the Public Information Subcommittee is to inform the public that NA exists. To inform the public that Narcotics Anonymous offers recovery from addiction and information about how and where to find it. All activities directed to that end shall be carried out in accordance with the Twelve Traditions of Narcotics Anonymous.
FUNCTIONS/RESPONSIBIUTIES
1. To open and maintain lines of communication
A. Between NA and the public
B. Between the Area and Regional Service Committees
C. Between NA Groups within Ozark Area
2. To respond to all requests for information in a timely and effective manner
3. To be sure that those requests are handled at the appropriate level of service (Pages
3,4,5,and 6 in PI Handbook) Remember our Ninth Tradition states subcommittees are "directly responsible to those they serve."
4. To establish, maintain, and coordinate the Ozark Area help line by:
A. Maintaining consistent contact with support services hired to provide help line, such as ,
The phone company, the answering service, etc.
B. Providing phone line volunteer workshops and continue in-service information for NA
Phone line volunteers.
C. Educate Area Groups and Regional subcommittees as to the use of Ozark Area
Help line.
D. Maintain current, updated list of Phone line Volunteers.
5. To maintain a close working relationship with other Ozark Area subcommittees, especially
Hospitals and Institutions Subcommittee.
6. To update, print and supply Ozark Meeting Schedules to the Area and Region at least once
every three months.
7. To report current activities of the PI Subcommittee to Ozark Area and to Regional PI
Subcommittee
MEETINGS AND MEMBERSHIP
1. Regular meetings shall be held before each regularly scheduled meeting of the Ozark Area
Service Committee.
2. Membership includes two categories: Regular members and Voting members
A. Regular members. All meetings are open to interested members of N.A., with special
Encouragement to group P.I. representatives, phone line volunteers and previous
officers.
B. Voting members. To be a voting member of this subcommittee, a member must first Attend two consecutive meetings. Two consecutive absences constitutes removal from The voting roll. Ozark Area groups are strongly encouraged to elect a P.I. representative so that this may truly be an Area subcommittee.
3. Membership in the P.I. Subcommittee includes the following: Those assigned to head Specific projects as needed, Those willing to help on various projects as needed, and voting members.
OFFICERS AND THEIR DUTIES
1. Chairperson- The chairperson is elected by the Ozark Area Service Committee in Accordance with their guidelines. The Chairs duties include:
A. To prepare agenda for and preside over subcommittee meetings
B. To be the coordinator of the functions and responsibilities of the PI Subcommittee
C. To initiate and maintain contact with other PI Sub-Committees neighboring Ozark Area.
D. To contact absent Groups to request representation and officer assistance
E. To maintain the subcommittee's files and records.
Requirements
A. Suggested two years clean time. Previous service at group and area level.
B. Ability to organize and give the committee direction and incentive.
C. Willingness to give the time and resources necessary to do the job.
D. A working knowledge of the 12 Traditions of NA and the Ozark Area Guidelines.
2. Vice-Chairperson- The vice chairperson is elected by a majority vote within the Ozark Area P.I. subcommittee. for a one-year term.
A. To work closely with and assist in all other duties of the chairperson. Although the
Position of the chairperson is elected by the ASC, the vice chair is training to assume
Duties of the chairperson.
B. Carry out responsibilities delegated by the chair and/or the subcommittee
C. The vice chair will take minutes of the committee in the absence of the secretary.
Requirements: suggested
A. One year clean time. Previous service experience at group level.
B. Ability to assume responsibilities in the chairperson's absence.
C. Willingness to give the time and resources necessary to do the job.
D. A working knowledge of the 12 Traditions of NA and the Ozark Area Guidelines.
3. Secretary- The secretary is elected by a majority vote within the Ozark Area PI
. Subcommittee to serve a one-year term.
A. Record minutes of each meeting and keep role call for voting purposes.
B. Handle all correspondence as directed by the chair and/or vice chair of the
subcommittee
C. Maintain records of communication, including list of activities and contacts to be pass
on to subsequent committee members.
Requirements: suggested
A. 6 months clean time
B. Willingness to give the time and resources necessary to do the job.
4. Removal of trusted servants.
A. Relapse
B. Voluntary resignation.
C. Motion to remove carries by 2/3 majority vote, closed ballot.
D. Chairperson can only be removed by Ozark ASC but the subcommittee can make a
written motion of dismissal to the area.